Mr. Sandoval performs a variety of departmental administrative duties, including assisting the internal and external customers of the department, airline reservation requests, travel advances, travel reimbursements, reimbursements of goods over $100, conference fee payments, and petty cash. He is also the contact for book orders for instructional use and the assistant to the Colloquium Chair.

Procedures

Domestic Travel

• Complete the Airline Reservation Request
• Complete a Travel Advance Request
• UNM Car Rental Price Agreements
• Complete a Conference Registration Request

Foreign Travel

• Complete the Airline Reservation Request
• Complete a Travel Advance Request
• Review the Fly America Act
• Review the Fly America Act Waiver Checklist (PDF)

Travel Reimbursements

• Complete the PandA Travel Report

Note: Refer to the UNM Travel Policy for Per Diem Rates, Mileage, etc.

Honorarium and Travel for Non-UNM Employees

• Complete and sign the Honorarium Form (PDF)
• Foreign National Policy
  --Attach Original receipts (airfare, taxi, lodging)
  --Attach a copy of your I-9 (front and back), Visa, Passport, Green Card (whichever applies), along with the name of the institution that is sponsoring the Visa and/or travel
  --If the sponsoring institution is not U.N.M., attach a copy of the letter of authorization from the institution that is sponsoring the J-1 Visa.

Note: Receipts must include form of payment (credit card, cash, check, etc.).

Reimbursements of Goods and Services over $100<$500

• Complete the Worksheet for Reimbursements (PDF)

Reimbursements of Petty Cash<$100

• Complete the Petty Cash form and submit it to Daniel

Assistant to the Colloquium Chair

• Audio-visuals needs
• Refreshments

Text Book Order Deadlines

• Spring - October 15th
• Fall - April 15th
• Summer - March 15th

Text Book Order Options
Send an e-mail including the following information:

• Instructor
• Department
• Course Number
• Phone Number
• E-mail address
• Required or optional
• Author & Title
• Edition & ISBN
• Publisher
• Paper or clothbound
• Quantity