Jaye Jensen
Administrative Assistant II
Main Office Staff
P&A rm. 100 || 505-277-6088
jdjensen@unm.edu

Ms. Jensen performs a variety of departmental administrative duties, including assisting the internal and external customers of the department, processing requests for goods and services, mail distribution, coordinating shipping via DHL Express and UPS. She is also the contact for copier accounts and maintains the departmental contact listing.

Procedures

Request to Purchase Goods and Services

• Complete the Internal Order Form (PDF)
• Include a quote (e-quote or fax) for orders over $2500
• Complete the Sole Brand or Sole Source Request or Sole Source Purchase of Services Form for orders over $5,000.
• Complete a SPQ (Service Provider Questionnaire) for all service requests
• The Conflict of Interest Form is required for orders over $10,000.
• UNM Price Agreements & Contracts for Supplies & Services

Mailing Services

• Mail delivery and pickup is scheduled for 8:30 am and 1:00 pm.
• Contact Jaye for assistance with special requests. For example, return receipt requested, priority mail, etc.
• Additional information is available at: Mailing Services

DHL Express (formerly Airborne Express)

• Provide the contact, address, mailing preference (next day air, second day air, etc.) and Index Code for billing.
• Complete a Commercial Invoice (PDF) for international packages.
  • Attach the original and four copies (all signed separately) to the DHL waybill.
  • The Commercial Invoice does not apply to overnight letters.
• Give the information to Jaye before 2:30 pm to schedule a pickup.
• DHL Express Website

UPS Services

• Provide the contact, address, mailing preference (next day, second day, etc.) and Index Code for billing.
• Provide the weight and insurance amount (if applicable) for the package.
• Give the information to Jaye before noon to schedule a pickup.
• UPS Website

Copy Code Accounts

• Complete a Copier Code Request
• Submit your request to Jaye

Department Contact List

• Notify Jaye with office location and phone number changes.